Intuit QuickBooks®

The Latest 2024 Version

Preparation(System Requirements)

Operating Systems:

  • Windows 11, 64-bit, natively installed
  • Windows 10, all 64-bit editions, natively installed
  • Windows Server 2019, Standard and Essentials
  • Windows Server 2016, Standard and Essentials

Hardware Requirements:

Processor: 2.4 GHz minimum
RAM: 8 GB minimum for workstations; 16 GB recommended.
For servers:
– 1-5 users: 8 GB
– 10 users: 12 GB
– 15 users: 16 GB
– 20+ users: 20+ GB
Disk Space: 2.5 GB (additional space required for data files)
Additional Software: Microsoft .NET 4.8 Runtime (60 MB), provided with the installation files
Optical Drive: 4X DVD-ROM drive required for physical CD installations.
Screen Resolution: Optimized for 1280 x 1024 resolution or higher with up to 2 extended monitors

Browser Requirements:

Internet access and Google Chrome

Additional Notes:

QuickBooks Desktop 2023 requires a 64-bit Windows operating system and won’t run on 32-bit systems.
For the best performance, store your QuickBooks data file on a solid-state drive (SSD).

Installation Steps

1. Download the Installer:

Access the QuickBooks Downloads & Updates page to obtain the appropriate version.

2. Run the Installer:

Execute the downloaded file and follow the on-screen instructions.

3. Choose the installation type:
Express Install: Recommended for most users installing on a single computer.
Custom and Network Install: Suitable for multi-user setups or server installations.

4. Enter License Information:

Input the provided license and product numbers when prompted.

5. Complete Installation:

After installation, launch QuickBooks Desktop and follow the prompts to activate the product.

Configuration

1. Create a Company File:

Upon first launch, select “Create a new company” and enter the client’s business details.

2. Set Up the Chart of Accounts:

Customize the chart to align with the client’s industry and business operations.

3. Import Existing Data:

Utilize QuickBooks’ import tools to bring in customer lists, vendor information, and other pertinent data.

4. User Permissions:

For multi-user environments, define roles and access levels to maintain data security.

5. Training:

Provide clients with guidance on essential functions such as invoicing, expense tracking, and report generation.

Product Recommendations

1. QuickBooks Desktop Pro Plus

Description: An entry-level desktop accounting solution.
Ideal For: Small businesses requiring fundamental accounting features.
Features:
– Manage income and expenses.
– Generate basic financial reports.
– Supports up to 3 users.
Considerations: Limited scalability; may not suffice for businesses with complex needs.

2. QuickBooks Desktop Premier Plus

Description: Offers advanced features tailored to specific industries.
Ideal For: Medium-sized businesses seeking industry-specific functionalities.
Features:
– Industry-specific reports and tools (e.g., manufacturing, non-profit).
– Enhanced inventory management.
– Supports up to 5 users.
Considerations: Requires a deeper understanding of accounting principles for optimal use.

3. QuickBooks Enterprise

Description: A comprehensive solution for larger businesses with complex requirements.
Ideal For: Large enterprises needing robust accounting and inventory management.
Features:
– Advanced inventory tracking.
– Customizable reporting.
– Supports up to 40 users.
Considerations: Higher cost; necessitates more intensive training and setup.

4. QuickBooks for Mac Plus

Description: Designed specifically for Mac users.
Ideal For: Small to medium-sized businesses operating on macOS.
Features:
– Mac-friendly interface.
– Features comparable to QuickBooks Pro Plus.
Considerations: Some features available in Windows versions may be absent.